Smart Ways to Get London’s Best Flexible Office Deals
The London flexible office market is constantly evolving, with new buildings, changing availability, and competitive pricing structures making it an exciting but sometimes overwhelming landscape to navigate. If you're looking to secure the best deal on a flexible office in London, timing, location, and approach all play a crucial role. Here’s a breakdown of how to maximise your chances of getting the best deal for your business.
What Constitutes a "Best Deal" in Service and Managed Offices?
A great deal isn't just about the lowest price—it’s about value for money. This means considering:
Cost-effectiveness: Competitive rates for the location and amenities offered.
Comprehensive pricing: Some flexible office solutions include utilities, cleaning, and internet, while others charge separately.
Flexibility: Shorter lease terms or rolling contracts can give your business more agility, but the ability to secure a longer term deal for somewhere you feel can be your company’s home for a few years, could be crucial. In some cases a longer contract can help reduce your price and flexibility can often be more valuable than cost!
Amenities & Services: High-end meeting rooms, breakout areas, and perks like on-site gyms can enhance team satisfaction.
Scalability: There is nothing more annoying than having to move spaces every few months when you are trying to establish your brand and culture. Ensuring there’s room to grow in your space or building without costly relocation fees, can be invaluable.
Where Are the Best Locations for Flexible Office Deals in London?
Certain areas in London offer better deals depending on demand, new developments, and overall office market trends. Here are some of the best places to find deals:
Holborn: The perfect blend of corporate prestige and creative energy, offering unrivalled connectivity, top-tier amenities, the number of office buildings here, has driven down the prices of some of the longer standing spaces.
City of London & Bank: With a high concentration of finance firms, the City has been seeing strong competition, with lots of beautiful new buildings making it possible to negotiate better rates on all spaces.
Canary Wharf: Traditionally dominated by large-floorplate leases and managed spaces, Canary Wharf is adapting to rising demand for alternative work models. Providers are evolving to stay competitive and attract new businesses.
Shoreditch & Old Street: The tech hub of London, which offers a variety of creative, cost-effective spaces, often with great perks, in a vibrant community.
Hammersmith & White City: A rising business district with well-priced flexible offices.
Southbank & Waterloo: A popular location due to transport links, the Borough/Southwark side of London Bridge, extending to Waterloo, has a number of fantastic well priced options.
When Are the Best Times of Year to Get a Great Deal?
The London flexible office market follows patterns, meaning certain times of year can offer better deals:
Q1 (January and March) – New budgets and strategic planning for the year mean landlords may be more flexible with negotiations.
Summer months (July-August) – A slower season when landlords may be eager to fill empty spaces.
Year-End (November-December) – Some providers offer promotions to hit year-end occupancy targets.
How Do New Buildings Impact the Market?
New office developments introduce fresh competition, which can lead to more attractive deals as landlords try to fill space quickly. When a new flexible workspace provider opens in an area, existing operators often adjust pricing or add incentives to remain competitive with the newer more modern fit outs developing around them. To get ahead of the best deal in terms of those inspiring new spaces, keeping an eye on upcoming developments can help you secure pre-launch discounts or promotional rates.
Fractional Offices and their impact on the market.
There has been a rise in Fractional, or Part time offices in the Flexible Office market, and these can be a great way to save or generate revenue from your space, by only paying for the days you actually need it. This is typically suited to companies between 10 and 50 people who average 2 or 3 days a week in the office. Although it might not be right for everyone, a considerable amount of money has been made, and saved with this emerging model.
When Is the Best Time of the Month to Secure a Deal?
Office providers operate on cycles, and end-of-month deals can be advantageous as Providers try to close agreements before financial reporting periods. Reaching out towards the end of a calendar month or financial quarter may lead to stronger negotiation power.
How to Work with a Broker to Get the Best Deal
A broker can be your secret weapon when it comes to securing the best flexible office space deal in London. Here’s why:
Exclusive deals – Brokers often have access to discounts not advertised publicly.
Market knowledge – They know which locations and providers are offering the best incentives, and which ones will negotiate to within your budget.
Smooth communication – We can have the tough conversations and push negotiations further, without adding any stress to the relationship between you and your potential new landlord.
Negotiation power – Brokers can leverage relationships to get lower rates and added perks. We’ve harnessed relationships with the decision makers in these company’s and this really does help get a deal done.
Why Work with One Sole Broker Instead of Many?
Some businesses think working with multiple brokers gets them the best deal—but the opposite is true. Here’s why working with one trusted broker is more effective:
Better negotiation power – Providers take your interest more seriously when they see a committed search.
Less confusion – Multiple brokers approaching the same landlords can cause price inflation rather than savings.
Stronger representation – A single broker can advocate for you more effectively and build a stronger relationship with landlords. That can be somewhat diluted when a landlord or office provider gets the same enquiry from multiple brokers.
Final Thoughts
London’s flexible office market is dynamic, but getting the best deal is all about timing, location, and strategy. By understanding market trends, negotiating at the right time, and staying up to date with new developments, you can find a space that aligns perfectly with your business needs—without overpaying. But in reality, who has time to do this alongside their day job? Fortunately, it is a good Brokers day job, so working with a single market specialist and being invested in sharing your honest thoughts and opinions with them, will give you the best chance of securing the Best Deal on office space.
